The most efficient MI System available for managing an Apprenticeship programme.

Ideal for Prime Contractors - AEB and ESF with unlimited sub-contractors.

Feature-rich, amazingly fast and incredibly easy to use. 

For managing learning contracts from
  • Education & Skills Funding Agency (ESFA)

  • European Social Fund (ESF)

  • The Big Lottery

Including all learning programmes
  • Apprenticeships and Traineeships

  • 16 to 19 funded learning

  • Community Learning

  • Adult Education Budget (AEB Classroom and Vocational learning)

  • Custom Local Authority Learning Contracts

Used By
  • Privately owned Learning Providers

  • Prime Contractors with ESF provision

  • Prime Contractors with AEB provision

  • Large levy paying employers

  • Employer Providers

  • Colleges

  • Universities

The Paper Free Apprenticeship
  • Offline App for iPad and Android Tablets

  • Employer Engagement Forms

  • Learner Sign-Up Forms

  • Learner Contact and Review Forms

  • Electronic Signatures

  • Photo ID and Geo-location evidence captured

  • Find out more about the paper free system here


There is a vast difference in the way that Tracker handles the administrative tasks for ESFA contracts when compared to all the other MI systems that are available.


Just fill in our enquiry form to get further information about this offer.



The Data Group was created as a result of managing consulting projects in the adult learning sector.


In 2003 our team concluded there was a desperate need for easy to use, accurate and robust systems to handle Learning records, and Tracker became the truly first web-based system specifically designed to manage ILR data submissions to the LSC (now the Education & Skills Funding Agency or ESFA).


Our customers include Colleges, independent Learning Providers, Large Employers, Prime Contractors and Sub-Contractors, and the Tracker system runs some of the most prestigious Apprenticeships Programmes in the UK.


The Data Group also provides specialist consulting, design, development and hosting for secure web applications including online payments systems and other custom requirements.



Feature rich, amazingly fast and incredibly easy to use.  Tracker is so advanced that all the killer features just won't fit on this small page - click MORE to see the full list of features.

- Full ILR record for every type of funding.

- Data import from Employer Data Service.

- Data import from Companies House.

- ULN lookup from Learning Records Service

- Address entry from Postcode lookup.

- Contract Profile vs Actual claims reports.

- Templates for speed and accuracy.

- Online HELP system.

- System DASHBOARD for each project.

- Full data VALIDATION for perfect data.

- Online submission of scan evidence.

- Document management in every section.

- Links with ePortfolio systems.

- Data extract to Excel for easy analysis.


The Data Group is certified with the UK Government-backed Cyber Essentials Scheme.  In addition, we operate in accordance with all the principals and practices required by the ISO27001 Quality Standard for Information Security.


We have two options for customers to host their systems:


We have dedicated servers within the ISO27001 externally certified UKFast Data Centre in Manchester. 


At a lower cost we also have the option to host customers systems in our own secure data centre in Hampshire which is within the scope of our Cyber Essentials accreditation.


Both options are incredibly secure but we often find that larger corporate customers prefer to have their data stored within the ISO accredited environment.

“The Tracker MIS has been an essential tool enabling us to manage a number of £multi-million pound ESFA and ESF contracts simultaneously.  We really value the personal service which means we can work with the Tracker support team to develop and tailer Tracker to suit our various different multi-delivery partner projects."

Andrew Geen, CEO, The Learning Partnership of Cornwall and IoS

“Your support team, and especially Richard, has been absolutely fantastic with our many queries and questions and is an asset to the company."

Chris Surtees, Principal, Thornbeck College

“how helpful and supportive your company has been and continues to be.  Nothing is ever too much trouble and your staff are very patient and professional with me."

Charlotte Green, Managing Director, Canto Learning


The Data Group, Sunnybank, Lower Pennington Lane, Lymington, Hampshire, SO41 8AN

01794 525070 / 07785 265666

The Data Group    
01794 525070  /  07785 265666

The Data Group is a trading division of Harbour Systems Limited.  Incorporated in July 2003.  Company Number 04828784.  VAT Number 235304731.

Sunnybank, Lower Pennington Lane, Lymington, Hampshire, SO41 8AN.

©2018 The Data Group. All rights reserved.