THE MOST ADVANCED MI SYSTEM
With so many advanced features Tracker is the most efficient system available. No task takes more than a moment or two. Interfaces with other systems such as Companies House, the Employer Data Service, Postcode Anywhere, ePortfolio systems, and the Learning Records Service (to get ULNs) mean that users can focus on input accuracy and data quality rather than on boring and repetitive tasks.
Tracker is incredibly robust too - with no downtime lasting more than a few minutes over the past 10 years.

TRACKER HOSTING AND
DATA CENTRE OPTIONS
We have TWO data centres, both ISO27001 Accredited, and both have the capacity to run Tracker at full speed and maximum security.
Our primary live data centre in Hampshire near the south coast is a very secure purpose built room to host Tracker in our own building. This data centre and our main office building is fully ISO27001 externally audited and certified.
Our backup data centre, which also acts as offsite store for Tracker v10 customers, is in Manchester.
To maximise information availability resilliance we also utilise a third-party offsite backup solution provided by Redstor with several UK data centres.
INFORMATION SECURITY FEATURES
In 2017 we have introduced the option to host Tracker in a data centre which holds ISO27001 external accreditation, adding some additional weight to a system which has proven to be robust and secure.
Two Factor Authentication protects all user accounts...
IP Address recognition...
Although using two factor authentication is a truely great way of protecting Tracker user accounts we also provide an additional level of protection for some user account types. Especially those accounts who have access to download large quantities of learner data, we can restrict users ability to do this from locations that are not authorised. So, for example, the main office where a user works might be OK for downloading a big spreadsheet with learner names and addresses but it may not be OK for that user to do this from their home or while on a mobile connection.
HTTPS and SSL - secure encrypted web pages...
Web browsers are much more secure than was the case just a few years ago and it's now OK to type in your bank card details or store private and personal information via a web browser as long as you can be CERTAIN that you are connecting to the correct website.
TRACKER STANDARD FEATURES
Since 2016 we have delivered substantial advances in the technology that underpins Tracker, which is now the most feature-rich MI system available for managing funded learning programmes.
General Tracker Features
Tracker is web-based and works with Chrome, Edge, Internet Explorer 11, Firefox, Safari and other internet browsers...
You just need a reasonably up-to-date computer and an internet connection to use Tracker. There is no software to install and Tracker works really well from a mobile data connection.
Tracker is incredibly quick and easy to use...
Tracker is VERY quick and efficient when compared with other systems; our Customer Reviews frequently identify this as a highlight of the Tracker experience.
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We hide all the fields that you don't need to worry about. So the screens are cleaan and clear and it's easy to focus on what you need to see.
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Tracker has data entry templates, which are usually created by senior administrators, for each learning programme. These templates contain all the funding model information, and everything that can be set in advance. This allows less experienced administrators to do the bulk of the data entry using the templates, and yet still with perfect accuracy.
Tracker has many features specifically designed to make data more accurate...
Using TEMPLATES, it takes about 100 seconds for an experienced administrator to add a new Apprenticeship record in Tracker. The main features that assist speedy and accurate admin are:
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Duplicate prevention system ensures that leach learner is entered only once -
Address lookup from postcode -
Fields set by template reduce the number of fields that must be entered for each learner -
Unique Learner Number is completed automatically -
Employer Data Service number retrieved automatically -
All aims and funding fields set by the template -
ESFA contract default values and contract specific validation assist throughout the data entry process -
Every field has two types validation to ensure accuracy: -
ESFA standard validation to ensure the data complies with the ILR specification. -
Contract specific validation to ensure the data complies with your contract, such as age range or LEP postcode areas.
Tracker is actually TWO systems - LIVE and TRAINING...
Your Tracker system is really two systems:-
Tracker is available 24 hours per day and 365 days each year...
Our servers are often re-started between 6am and 7am on Monday mornings, and very occasionally on other days, but apart from this essential housekeeping, Tracker is always available.
Various user roles ensure that learner data is protected...
Tracker users are given a ROLE which is approriate to their job specification.
Learner paperwork - manage all the documents using Tracker...
The Tracker document store is where every document can be stored for audit and evidence purposes, from the initial sign up paperwork and initial assessment results; prior attanment evidence; learner reviews and progress reports all the way through to completion interviews and of course the scanned certificates of acheivement.
Task list and performance summary...
The Tracker performance summary is making learner administration so much easier and improviong the quality of how ESFA contracts are tracked. As standard the Tracker performance summary gives quick links to lists of learner records that the user needs to know about.
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a list of learners where the signup paperwork is not yet completed. -
a list of learners where the exemption paperwork has not yet been accepted. -
a list of learners who are due to complete in the next 10, 30, 60 days. -
a list of learners who have completed all the units for all aims, but the programme has not yet been set to "completed and acheived". -
a list of learners where the Employer Health and Safety review is due.
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a list of learners who have just been signed up with paperwork awaiting approval. -
a list of learners where the exemption paperwork has not yet been accepted. -
a list of learners where
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a list of learners who are overdue for a review -
a list of learners due a review in the next 10 days. -
a list of learners who are due to complete in the next 10, 30, 60 days. -
a list of learners who are overdue for completion -
a list of learners who are due to complete in the next 10, 30, 60 days

Recognition of IP Address for every user...
Although using two factor authentication is a truely great way of protecting Tracker user accounts we also provide an additional level of protection for some user account types. Especially those accounts who have access to download large quantities of learner data, we can restrict users ability to do this from locations trhat are not authorised such as the main office. This takes only a few seconds to set up, and for those organisations who want to ensure that data is not extrated from Tracker without good reason, this feature provides a very good additional level of data security.
TRACKER OPTIONAL FEATURES
Learner Progress Tracking...
This optional fea
Integration with commercial ePortfolio systems...
Tracker has the capability to integrate with any ePortfolio system including
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Smart Assessor -
One File -
Learning Assistant
SMS text delivery to Learners, Assessors, Employers...
Tracker has the capability to send scheduled SMS texts to any mobile number. This can primarily be used to remind learners of a forthcoming review or assessment visit by their assessor, but it can also be used to remind the learner's manager, who is often the cause of a learner not being available. The exact content of the text is set up in advance and then the message can be sent a set number of hours or days before the planned visit.
Data import from any existing Employee HR management system...
As we work with a wide range of Employer / Providers we have the ability to integrate with various HR and payrol systems although each integration has different features depending on the capability of the specific system.
Sub-contractor/prime-contractor management...
Tracker has a very advanced modules for sub-contractor/prime contractor management, capable of managing payments to sub-contractors, and also payments FROM prime contractors.
THE PAPER-FREE APPRENTICESHIP
New for 2018 - The Paper-Free Apprenticeship is now live on a Tracker system near you. The efficiency savings when going paper free are staggering.
How does the Paper Free system work with Tracker?
All the paperwork required for an Apprenticeship under the new funding model 36 can be completed electronically, including the employer engagement process, the learner sign up process, learner progress tracking and completions.
Online or Offline - it's your choice...
During the sign up process all the forms can be filled and signed by the key people involved.
Pre-filled forms speed up data entry when on-site with the learner...
Filling in a long form on a tablet is not really that efficient, so forms can be pre-filled with much of the information by downloading details from Tracker in advance. For example, the employer's name and address details can be added to the form, along with key details about the learner if known.
Form design and branding can be updated easily...
Each form is customised to suit your exact requirements. Further changes to the layout including additional questions and data capture requirements can be added at very low cost. Company branding including logos and headers/footers is centrally controlled.
Capture any type of data...
TRY TRACKER NEXT WEEK
For organisations who are serious about using a more efficient, easy to use MI System to manage their ESFA funded contract, we can make a system available within a week.
Contact us here to discuss the possibilities.